Date: March 9, 2015
To: Members of the University Community
From: Vivian Fernández
Vice President for Faculty & Staff Resources
Re: Snowstorm of March 5, 2015 – Staff Attendance during Level 4 Weather Emergency – Campus(es) Closed – Policy Applicability

I would like to express the university’s appreciation to all those staff employees who worked to maintain essential services on March 5, 2015, during the severe weather conditions on the Newark, New Brunswick, RBHS and Camden Campuses.

This memorandum confirms the severe weather conditions that were in effect on the four campuses as a result of the snowstorm of March 5, 2015, and provides information to the university community about applicable portions of Policies 60.3.16 and 60.9.58. The full policies are contained in sections 60.3.16 and 60.9.58 of the University Policy Library, and are also available on the University Human Resource web site at: http://uhr.rutgers.edu/sites/default/files/userfiles/60-3-16-current.html and http://uhr.rutgers.edu/sites/default/files/userfiles/60-9-58-current.html.

CONDITIONS IN EFFECT ON March 5, 2015

Due to adverse weather conditions, a Level 1 – Delayed Opening was initially declared for all campuses, excluding RBHS clinical operations.  Due to the continuation of the weather conditions, the Level 1 – Delayed Opening was  subsequently converted to a Level 4 Weather Emergency – Campus(es) Closed declaration for all Rutgers’ Campuses, excluding RBHS clinical operations, for the period 8:30 a.m. to 5:00 p.m.

LEVEL 4 - WEATHER EMERGENCY – CAMPUS(ES) CLOSED POLICIES

When the university is closed because of a Level 4 - Weather Emergency – Campus(es) Closed, the following procedures are in effect:

NON ESSENTIAL SERVICES EMPLOYEES

Employees who are not essential services personnel are excused with pay during a period of “Level 4 - Weather Emergency – Campus Closed.” Absences beyond the period of closing must be charged to appropriate accrued time.

ESSENTIAL SERVICES EMPLOYEES

Consistent with the university’s policies, Legacy Rutgers Essential Services Employees who were required to work or who were required to remain on duty, AND who are eligible for overtime will be paid their straight time pay PLUS time and one-half for all hours worked during the designated level 4 closing from 8:30 a.m. – 5 p.m.

Consistent with the university’s policies, Legacy UMDNJ Essential Services Employees who were required to work or who were required to remain on duty, AND who are eligible for overtime will be paid two times their regular pay for all regularly scheduled hours worked during the designated level 4 closing from 8:30 a.m. – 5 p.m.

An Essential Services Employee who was scheduled to work on March 5, 2015, but did not come to work without proper approval may not be paid for time not worked during the period of closing. 

ADDITIONAL USEFUL INFORMATION

  • During the designated “Level 4 - Weather Emergency – Campus(es) Closed,” Legacy Rutgers employees with previously scheduled paid time away from work will not be required to charge time against accrued leave. 
  • During the designated “Level 4 - Weather Emergency – Campus Closed,” legacy UMDNJ employees who are on approved leaves of absence, vacation or float holiday shall be charged per the requested time off with no change in compensation. 
  • Class 3 employees will be excused with pay for up to one day during this designated  “Level 4 - Weather Emergency – Campus(es) Closed,” period.
  • Class 4 employees are to be compensated only for time actually worked.
  • As stated above, RBHS clinical operations remained open at all times on March 5.

Questions regarding this communication may be directed to the Office of Labor Relations, 848-932-3914.