Date: February 6, 2015
To: Members of the University Community
From: Vivian Fernández
Vice President for Faculty & Staff Resources
Re: Snowstorm of February 2-3, 2015 – Staff Attendance during Level 4 Weather Emergency – Campus(es) Closed – Policy Applicability

I would like to express the university’s appreciation to all those staff employees who worked to maintain essential services on February 2-February 3, 2015, during the severe weather conditions at the RBHS-Newark and Rutgers-Newark Campuses.

This memorandum confirms the severe weather conditions that were in effect on the campuses as a result of the snowstorm of February 2 – February 3, 2015, and provides information to the university community about applicable portions of Policies 60.3.16 and 60.9.58. The full policies are contained in sections 60.3.16 and 60.9.58 of the University Policy Library, and are also available on the University Human Resource web site at: http://uhr.rutgers.edu/sites/default/files/userfiles/60-3-16-current.html and http://uhr.rutgers.edu/sites/default/files/userfiles/60-9-58-current.html.

CONDITIONS IN EFFECT ON FEBRUARY 2- FEBRUARY 3, 2015

Due to adverse weather conditions, a Level 4-Weather Emergency – Campus Closed was declared for the RBHS-Newark non-clinical facilities and Rutgers-Newark campus from 4:00 p.m. February 2, 2015 to 8:00 a.m. February 3, 2015.

LEVEL 4 - WEATHER EMERGENCY – CAMPUS(ES) CLOSED POLICIES

When the university is closed because of a Level 4 - Weather Emergency – Campus(es) Closed, the following procedures are in effect:

NON ESSENTIAL SERVICES EMPLOYEES

Employees who report to Rutgers-Newark and RBHS-Newark non-clinical facilities, who are not essential services personnel are excused with pay for the duration of the declared weather emergency. Absences beyond the period of closing must be charged to appropriate accrued time.

ESSENTIAL SERVICES EMPLOYEES

Consistent with the university’s policies, Legacy Rutgers essential services employees reporting to Rutgers-Newark who were required to work or who were required to remain on duty, AND who are eligible for overtime will receive straight time pay for all time worked on their regularly scheduled shift plus time and time half for all hours worked during that period.”.

Consistent with the university’s policies, Legacy UMDNJ essential services employees who report to RBHS-Newark non-clinical facilities, and who were required to work or who were required to remain on duty, AND who are eligible for overtime will be paid two times their regular pay for all regularly scheduled hours worked during the period of closing.

An essential services employee reporting to Rutgers-Newark or an RBHS-Newark non-clinical facility who was scheduled to work on February 2 or February 3, 2015, but did not come to work without proper approval may not be paid for time not worked during the period of closing.  

ADDITIONAL USEFUL INFORMATION

  • During this designated “Level 4 - Weather Emergency – Campus(es) Closed,” Legacy Rutgers employees reporting to affected campuses with previously scheduled paid time away from work will not be required to charge time against accrued leave.
  • During this designated “Level 4 - Weather Emergency – Campus Closed,” legacy UMDNJ employees reporting to affected campuses, who were on approved leaves of absence, vacation or float holiday shall be charged per the requested time off with no change in compensation.
  • Class 3 employees will be excused with pay for up to one day during this designated “Level 4 - Weather Emergency – Campus(es) Closed,” period.
  • Class 4 employees are to be compensated only for time actually worked.

Questions regarding this communication may be directed to the Office of Labor Relations, 848-932-3914.