Date: February 27, 2014
To: All Rutgers Staff, Faculty and Administrators
From: Vivian Fernández
Vice President for Faculty & Staff Resources
Re: IMPORTANT – I-9 Employment Eligibility Verification Project for Legacy UMDNJ Employees

The Immigration and Control Reform Act requires employers to document the immigration status (i.e. employment eligibility) of all employees.  Under this federal law, employees must follow a documentation process by which they complete an online form and produce valid identification documents as specified in the I-9 Verification Process Instructions.

In order to comply with this requirement, all Legacy UMDNJ employees who were transferred to Rutgers as a result of the integration must complete the I-9 Employment Eligibility Verification Process by March 30, 2014.

University Human Resources has established a schedule of dates and locations for employees to complete this process, which can be accessed at http://uhr.rutgers.edu/sites/default/files/userfiles/I-9Project-StaffSched.pdf.  A list of acceptable documentation that you must bring to facilitate this process is available at http://uhr.rutgers.edu/sites/default/files/userfiles/ListofAcceptableDocuments.pdf.  And driving directions to the various processing sites are available at http://uhr.rutgers.edu/sites/default/files/userfiles/I-9Project-DrDirections.pdf.

In order to ensure proper staffing levels in clinical areas, employees should be sure to get their supervisors’ permission prior to reporting for I-9 processing.  Additionally, in order to minimize employee wait times, we have developed the following schedule:

  • For full-day sessions, employees whose last names begin with the letters “A” through “L” should report for processing from opening until noon, and employees whose last names begin with the letters “M” through “Z” should report for processing from noon until closing, unless otherwise directed by their supervisors;
  • For half-day sessions, employees whose last names begin with “A” through “L” should report to the morning sessions, and employees whose last names begin with “M” through “Z” should report to the afternoon sessions, unless otherwise directed by their supervisors.

Please know that we are sensitive to the fact that this process may interrupt your work schedule, and have therefore endeavored to reduce the intrusion into the operations of our schools, departments and clinical units as much as possible.  However, as we must comply with federal law, please make every effort to complete this process no later than March 30, 2014.

Thank you for your anticipated cooperation in this important project.  Should you have any questions, please feel free to call Catherine Bolder in the UHR Office of Workplace Diversity at 848-932-3883.