Date: January 16, 2014
To: All Rutgers Staff, Faculty and Administrators
From: Vivian Fernández
Vice President for Faculty & Staff Resources
Re: Attendance Clarification and University Policy Application during Snowstorm of January 3, 2014

I would like to express the university’s appreciation to all those employees who worked to maintain essential services during the period of weather emergency closure on January 3, 2014.

In response to inquiries received regarding policies and procedures during the Level 4 – Weather Emergency declaration, we are providing a synopsis of the applicable portions of Policies 60.3.16 and 60.9.58.  However, please note that in order to effectively respond to weather emergency designations, it is important that individual department heads, managers, supervisors, and employees become familiar with the adverse weather policies in their entirety.

The full policies are contained in sections 60.3.16 and 60.9.58 of the University Policy Library, and are available on the University’s web site at: http://uhr.rutgers.edu/sites/default/files/userfiles/60-3-16-current.html and http://uhr.rutgers.edu/sites/default/files/userfiles/60-9-58-current.html

Questions regarding this communication may be directed to the Office of Labor Relations, 848-932-3914.

CONDITIONS IN EFFECT ON JANUARY 3, 2014

Due to adverse weather conditions, a Level 4-Weather Emergency – Campus(es) Closed was declared for all Rutgers’ Campuses from 12:00 a.m. January 3, 2014 to 5:00 p.m. January 3, 2014.

LEGACY RUTGERS POLICY – 60.3.16

When the university is closed because of a Level 4 – Weather Emergency – Campus(es) Closed, the following procedures are in effect for employees in legacy Rutgers positions:

1) Non-Essential Services Employees

Employees who are not essential services personnel are excused with pay for up to one work day during a period of “Level 4 – Weather Emergency – Campus(es) Closed.” Absences beyond the period of closing must be charged to appropriate accrued time. 

Legacy Rutgers employees with previously scheduled paid time away from work will not be required to charge time against accrued leave for the time period during which the Level 4 – Weather Emergency was in effect.

2) Essential Services Employees

Consistent with the university’s policies, legacy Rutgers essential services employees who are required to work or who were required to remain on duty, AND who are eligible for overtime will be paid their straight time pay PLUS time and one-half for all regularly scheduled hours worked during the period of closure.  

An essential services employee who was scheduled and expected, but failed to report to work on January 3, 2014 may not be paid for the period during which the university was closed.

3) Class 3 and Class 4 Employees

Class 3 employees will be excused with pay for up to one day during this designated “Level 4 - Weather Emergency – Campus(es) Closed,” period.

Class 4 employees are to be compensated only for time actually worked.

LEGACY UMDNJ POLICY – 60.9.58

When the university is closed because of a Level 4 – Weather Emergency – Campus(es) Closed, the following procedures are in effect for employees in legacy UMDNJ positions:

1) Non-Essential Services Employees

Employees who are not essential services personnel are excused with pay for up to one work day during a period of “Level 4 – Weather Emergency – Campus(es) Closed.” Absences beyond the period of closing must be charged to appropriate accrued time.

Legacy UMDNJ employees who are on approved leaves of absence, vacation or float holiday during this designated “Level 4 - Weather Emergency – Campus(es) Closed” shall be charged per the requested time off with no change in compensation.

2) Essential Services Employees

Consistent with the university’s policies, Legacy UMDNJ essential services employees who were required to work or who were required to remain on duty, AND who are eligible for overtime will be paid two times their regular rate of pay for all regularly scheduled hours worked during the period of closing, and two and one half times their regular rate of pay for overtime hours worked during the period of closure.

An essential services employee who was scheduled and expected, but failed to report to work on January 3, 2014 may not be paid for the period during which the university was closed.